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Update data-approval-process.mdx #3231

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Oct 3, 2024
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24 changes: 23 additions & 1 deletion docs/learn/data-submitters/submission-guide/data-approval-process.mdx
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Expand Up @@ -20,7 +20,8 @@ Institutions are responsible for assuring, through an [Institutional Certificati
To deposit large-scale, individual-level data into AnVIL, data submitters must follow the steps below.

1.1. Obtain approval\
1.2. Register study
1.2. Register study
1.3. Apply to AnVIL

## 1.1. Obtain Approval

Expand Down Expand Up @@ -78,3 +79,24 @@ See [this link](https://sharing.nih.gov/genomic-data-sharing-policy/submitting-g
### Non-human data?

If you are working with non-human data, you will need to register with an NCBI repository such as GEO or SRA.

## 1.3. Apply to AnVIL

Prospective AnVIL data submitters should complete the [AnVIL Dataset Onboarding Application](https://docs.google.com/forms/d/e/1FAIpQLSdK_r1DTb_bBUiG9IvY5hwJ4Y-LHoaXk-E4L98MRcLR2TTtcQ/viewform) for review by the AnVIL leadership committee.

### Before you apply
Note that you will need the **phsID** from **dbGap** (step 1.2 above) and **Access Rrstrictions** (i.e., Data Use limitations/consent groups) to complete the application.

### Access Restrictions
Known Data Use Limitations (DUL) - the list of requirements for gaining access and using the data - need to be clearly defined by the data depositor. This is completed via the NIH Institutional Certification form signed by the submitter's institutional official and provided directly to the Genomic Program Administrator for the IC (i.e,. NHGRI).

You should include your DULs as part of the AnVIL onboarding application. Consent information, along with other information listed in this spreadsheet, are documented in DUOS. Once ingested into TDR, DUOS will handle all protocols for gaining access.

<Alert severity="warning">
Please contact your program officer and the NHGRI Genomic Program Administrator for assistance and/or questions about dbGaP registration and/or consent groups.
</Alert>





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