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Add Team procedures for FO and Councils #245

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Add Team procedures for FO and Councils #245

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8b6c7b2
first draft, might be converted to a state diagram
ylafon Aug 23, 2024
ef6c616
missed ML step
ylafon Sep 9, 2024
764866c
Update council/council-steps.html
ylafon Sep 25, 2024
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<!DOCTYPE html>
<html lang="en">
<head>
<meta charset="utf-8" >
<title>Formal Objections: From Objection to W3C Council</title>
<link rel="stylesheet" href="/StyleSheets/generic-base-1.css" type="text/css">
<link rel="stylesheet" type="text/css" href="../assets/main.css">
<link rel="shortcut icon" href="/Icons/WWW/Literature.gif">
<link rel="start" href="../" >
<style>
.IssueLabel-big {
font-weight: 600;
padding: 4px 8px;
border-radius: 3px;
line-height: 1.5;
box-sizing: border-box;
text-decoration: none;
}
</style>
</head>
<body>

<div id="header">
<span class="logo"><a href="/"><img src="/Icons/WWW/w3c_home_nb"
alt="W3C" height="48" width="72"></a></span>
<div class="breadcrumb">
<a href="/Member/">Member</a> &#x2192; <a href="/Guide/">The Art of
Consensus</a> &#x2192;
<h1>Formal Objections: From Objection to W3C Council</h1>
</div>
<p class="baseline">This <strong>Guidebook</strong> documents the possible steps from Formal Objection to the creation of a W3C Council.</p>
</div>

<div class="toolbox box">
<h4>Nearby</h4>
<ul>
<li>
<a href="https://www.w3.org/Guide/council/council.html">Formal Objections & W3C Council</a>
</li>
<li>
<a href="https://www.w3.org/Member/wiki/DirectorFOdashboard">Formal Objection dashboard</a> (Member-only link)
</li>
<li>
<a href="/policies/process/">W3C Process Document</a>
</li>
<li>
<a href="https://lists.w3.org/Archives/Public/public-new-work/">Archives of new work advance notices</a>
</li>
<li>
<a href="https://lists.w3.org/Archives/Public/public-review-comments/">Archives of public comments and formal objections</a>
</li>
<li>
<a href="/policies/code-of-conduct/">W3C Code of Conduct</a>
</li>
</ul>
</div>

<div id="Content">
<p>This document describes the different steps to resolve a Formal Objection. It should be kept synchronized with the <a href="https://www.w3.org/policies/process/">W3C Process Document</a> which is the authoritative source.</p>

<p>Note that at any step, the whole process might end by the originator by withdrawing the Formal Objection. This is the best outcome and should always be sought</p>
<ol>
<li>Formal Objection received</li>
<li>The Team Contact tries to resolve the Formal Objection before starting the process.</li>
<li>The FO stands: The Team assigns a "FO Assignee" to handle the Formal Objection. Note that is is not always the Team Contact, but someone having knowledge of the issue raised in the FO.</li>
<li>The FO Assignee request a Council to <a href="https://github.com/w3c/tilt-private/issues">TiLT</a> (Team-only link). In parallel:
<ul>
<li>The FO Assignee start a Team Report.</li>
<li>The Team Report is circulated to the Team for review (one week review time)</li>
<li>The Team Report is circulated (at the same time or after Team review) to both parties.</li>
</ul>
</li>
<li>TiLT approves the Council</li>
<li>The FO Assignee updates the <a href="https://www.w3.org/Member/wiki/DirectorFOdashboard">Formal Objection dashboard</a>.</li>
<li>The Council Team Contact drafts an announcement and call for dismissal reasons with a minimum deadline of two weeks (See this <a href="https://lists.w3.org/Archives/Member/w3c-ac-members/2024JanMar/0021.html">example</a>, and the <a href="https://www.w3.org/policies/process/#council-composition">Council composition</a>).
<ul>
<li>Announcement is sent to the AC members list</li>
</ul>
</li>
<li>The Council Team Contact creates a new <a href="https://www.w3.org/admin/othergroups/list">Group</a> (name should be <em>Council-YYYY-MM-&lt;readable shortname&gt;</em>) in the db, filled with all the potential members of this Potential Council</li>
<li>The Council Team Contact creates a new <a href="https://www.w3.org/Systems/Mail/Request/">Mailing List</a>) (name should be <em>group-council-YYYY-MM-&lt;readable shortname&gt;</em>)</li>
<li>The Council Team Contact tries to find a Chair for the Potential Council</li>
<li>The Council Team contact circulates the collected dismissal reasons to the Potential Council (1 week to amend or answer)</li>
<li>The Council Team contact circulates the Team Report while point above is discussed</li>
<li>The Council Team contact create a WBS for dismissal, with the option to self-recuse, and accept the Chair, if found; if not ask for chairs.</li>
<li>If the Team Report contains a Team Recommendation that can resolve the FO:
<ul>
<li>The Council Team contact create a WBS for an <a href="https://www.w3.org/policies/process/#council-short-circuit">Unanimous Short Ciruit</a></li>
<li>TAG and AB Team contact to ensure that <em>everyone</em> is voting</li>
<li>If the USC succeed, the Council is not formed and the resolution is accepted</li>
</ul>
<li>If the chair is not found, the Potential Council elects one chair</li>
<li>If the chair is found:
<ul>
<li>The Council Team contact announce with Comm the composition of the Council to the AC</li>
<li>The Council Team contact announce to the Council that the Council started</li>
<li>The Council Team contact update the FO Dashboard to indicate that the Council started</li>
</ul>
</li>
<li>The Council chair[s] (and Council Team contact) may start an <a href="https://www.w3.org/policies/process/#council-delegation">Extraordinary Delegation</a> WBS</li>
<li>The Council takes a decision</li>
<li>The Council writes a report</li>
<li>The <a href="https://www.w3.org/about/council/">W3C Council</a> as well as the FO Dashboard are updated</li>
<li>The decision is announced to the different parties and the AC</li>
</ol>


</div>